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Invoicing & timesheets

For detailed information on payment, credit and pay in advance facilities, please refer to our how to pay page

Setting up the contract

After you have chosen your Candidate you can then award the contract and the finer details can be set out. Please note: we are happy to do all this for you if you want us to set up the contract on your behalf.

These details will include:

Invoicing and timesheets

We expect that the majority of Clients will want to select monthly invoicing and weekly timesheets.

Expenses & overtime

Your Candidate can only claim expenses and overtime if you have agreed to them in the contract.

You can decide to allow overtime or expenses after the contract has begun, but any change in the conditions of the contract must also be agreed to by your Candidate.

Please note: Expenses incur a 5% processing and administration charge.

The Invoicing process


Your Candidates complete online timesheets and submit them to you as you require, whether on a weekly or monthly basis.

Expenses and overtime can only be claimed by your Candidate when you have agreed to them and indicated this on the final contract details.

If a timesheet has been updated and you have not approved it we will email you to remind you to approve it.

Approve timesheets

When a Candidate submits a timesheet, you have 2 working days to approve it (and any expenses claim).

To make sure you don’t miss this deadline, we suggest you add the contact details of a colleague who can also authorise timesheets on your behalf.

You can give us these details directly or you can do this yourself from your homepage in the ‘My Details’ section.

Invoice 1: From people4business to you

We invoice you for the Candidate’s total labour costs plus our management fee (which is included in the hourly rate that you see), together with any expenses.

As we are VAT registered, VAT will be applied to all our invoices to our Clients.

Payment of your invoice must reach us within 28 days of the invoice date.

Invoice 2: From the Candidate to people4business

We settle the Candidate’s invoice.

As part of both the Clients’ and the Candidates’ terms and conditions – which are legally binding – you confirm that contacts made, services purchased, or contracts gained through any of the people4 websites will be invoiced only through people4business limited contracts and timesheets.

More Information

Email us! | Call our dedicated team of experts 0845 371 0722  

Last updated 31.07.12

Premier Members

Candidate 240271 £211.76 p/hr

Heathfield, East Sussex, UK.

Chartered Director. Experienced International business Executive, having started, owned and sold several technology and media-based enterprises. Particularly strong on board-level strategic planning and execution. Seeking Board-level strategic appointments, Boardroom Performance appraisal and enhancement projects, and Non-Executive roles. Interested in UK and non-UK roles.

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