The contract terms

After you and your chosen Seller have agreed the final terms of the assignment, you – the Buyer – fill out these final details, including:

• the agreed hourly rate;
• permission for expenses and overtime;
• the duration of the contract;
• the frequency you want to receive timesheets; and
• the agreed frequency for invoices – subject to the cycle being no less frequently than monthly.

Invoicing and timesheets

We expect that the majority of Buyers will want to select monthly invoicing and weekly timesheets.

Monthly invoices are produced on the last Friday of the calendar month, to ensure that the weekly timesheet cycle coincides with the monthly invoice cycle. Invoices are generated when the end-of-month timesheet is approved.

Remember that you have 2 working days to approve this final timesheet and expenses claim – see invoicing process, below.

Contract for services

Once the contract details are completed, together with the standard terms and conditions, you now have a contract for services between you, us – people4business Limited – and your Seller.

Expenses & overtime

Expenses and overtime can only be claimed by your Seller when you have agreed to them, and have indicated this on the final contract details.

You can decide to allow overtime or expenses after the contract has begun, but any change in the conditions of the contract must also be agreed to by your Seller.

Please note that expenses incur a small 5% processing and administration charge.

VAT

As people4business Limited is VAT registered, all of our invoices to Buyers (whether you are VAT registered or not) must have VAT added.

The Invoicing process

Timesheets

Your Sellers complete online timesheets and submit them to you, as you require, whether on a weekly or monthly basis.

Expenses and overtime can only be claimed by your Seller when you have agreed to them and indicated this on the final contract details.

If a timesheet has been updated – and you have not approved it – we will email you to remind you to approve it.

Final or monthly timesheet

At the end of the contract – or at the end of each month for an ongoing contract – your Seller completes the final timesheet and expenses claim (if you have agreed to expenses).

We will email you as soon as this final timesheet is submitted.

Approve final timesheet

You then have 2 working days to approve this final timesheet and expenses claim.

In order to make sure that you don’t miss this deadline, we suggest that you add the contact details of a colleague who can also authorise timesheets on your behalf.

You can do this from your homepage – select ‘My details’.

   If you don’t approve it
If you reject the timesheet, or have a query on it, we will send it back to the Seller to resubmit.

   When you do approve it
When you do approve the timesheet and expenses – or if 2 working days elapse and you have not queried the timesheet (or the revised timesheet if you queried the original) – we will generate the appropriate invoices.

Invoice 1: From people4business to you

We invoice you for the Seller’s total labour costs, plus our 10% management fee (which is included in the hourly rate that you see), together with any expenses.

As we are VAT registered, VAT (at standard rate, currently 17.5%) will be applied to all our invoices to our Buyers.

Invoice 2: From the Seller to people4business

We settle the Seller’s invoice.  

 As part of both the Buyers’ and the Sellers’ terms and conditions – which are legally binding – you confirm that contacts made, services purchased, or contracts gained through any of the people4 websites will be invoiced only through people4business limited contracts and timesheets.

For more information

Please refer to the Buyers’ terms and conditions for more information on the invoicing process.

Payment terms

Payment of your invoice must reach us within 28 days of the invoice date.

Details of remittance are shown on your invoice.

Payment on account

Credit checking

We have a facility to credit check companies: this is used at the point when a Buyer sets up a contract. The response to this credit check will determine whether we will grant a credit limit and to what level.

Paying in advance

Some Buyers may need to pay for their contracts in advance. This may be simply because credit information is not available. In this situation, we are happy to discuss payment arrangements.

Paying on account

The vast majority of Buyers are able to pay by account. Credit terms are on a company-by-company basis.

In order to set up a Buyer account, we need details of your company name and number, address and telephone number.

The person registering as a Buyer on behalf of the company must have purchasing authority within the company.

Your people4 history

We will also take into account trading history – so a Buyer who is a customer of people4business limited and regularly pays invoices on time will as a consequence be granted a higher credit limit. 

last updated 04.08.08