Invoicing & timesheets
For detailed information on payment, credit and pay in advance facilities, please refer to our how to pay page
After you have chosen your Candidate you can then award the contract and the finer details can be set out. Please note: we are happy to do all this for you if you want us to set up the contract on your behalf.
These details will include:
- the agreed hourly or daily rate;
- permission for expenses and overtime;
- the duration of the contract;
- the frequency you want to receive timesheets; and
- the agreed frequency for invoices – subject to the cycle being no less frequently than monthly.
We expect that the majority of Clients will want to select monthly invoicing and weekly timesheets.
Your Candidate can only claim expenses and overtime if you have agreed to them in the contract.
You can decide to allow overtime or expenses after the contract has begun, but any change in the conditions of the contract must also be agreed to by your Candidate.
Please note: Expenses incur a 5% processing and administration charge.
Your Candidates complete online timesheets and submit them to you as you require, whether on a weekly or monthly basis.
Expenses and overtime can only be claimed by your Candidate when you have agreed to them and indicated this on the final contract details.
If a timesheet has been updated and you have not approved it we will email you to remind you to approve it.
When a Candidate submits a timesheet, you have 2 working days to approve it (and any expenses claim).
To make sure you don’t miss this deadline, we suggest you add the contact details of a colleague who can also authorise timesheets on your behalf.
You can give us these details directly or you can do this yourself from your homepage in the ‘My Details’ section.
- If you don’t approve it
If you reject the timesheet, or have a query on it, we will send it back to the Candidate to resubmit.
- When you do approve it
When you do approve the timesheet and expenses – or if 2 working days elapse and you have not queried the timesheet – these hours / expenses are then fed into the invoicing system.
We invoice you for the Candidate’s total labour costs plus our management fee (which is included in the hourly rate that you see), together with any expenses.
As we are VAT registered, VAT will be applied to all our invoices to our Clients.
Payment of your invoice must reach us within 28 days of the invoice date.
We settle the Candidate’s invoice.
As part of both the Clients’ and the Candidates’ terms and conditions – which are legally binding – you confirm that contacts made, services purchased, or contracts gained through any of the people4 websites will be invoiced only through people4business limited contracts and timesheets.
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Last updated 31.07.12