Admin support to Facilities Services Officers/Section Managers
Process new starters and leavers
Process weekly timesheets and stock orders
Monitor sickness/absence/annual leave for Cleaners/SCP’s
Assist with creating/updating work instructions
Monitor cleaning supplies budget for Facilities Services Officers
Train new admin staff
Deal with customers, in person and over the phone
Maintain filing systems, manually and computerised

Verification of tools
Creation of spreadsheets and graphs on Excel
Assist with creating/updating quality procedures/documents
Entering sales orders/test results on TROPOS
General administration and reception duties
Extensive filing, scanning and archiving of certifications
First point of contact for all customers and suppliers

Purchasing supplies for office/workshop
Preparing quotations for sales department
Organising/collating/maintaining customer files
Assisting with accounts as and when necessary
Customer and vendor liaising

Creating spreadsheets and graphs using Excel
Typing – Correspondence, Minutes
Dealing with telephone enquiries, logging post, filing and email

Generation/Maintenance of:
Labour Efficiency Monitors, Kaizen Tracking and Extrusion Efficiency Control Charts
Maintain Weekly Attendance Monitor
Compilation of presentation data
Monitor e-mails for Production Deputy General Manager
Typing/Filing - Correspondence, reports and emails
Co-coordinating/Conducting SAP training for shop floor employees

Type certifications
Prepare quotations and billing
Prepare tools for calibration
Customer and vendor contact
Shipping and receiving

Sales order entry and work releases
Typing sales quotations purchase orders
Customer and vendor contact
Reject analysis report
Performance and operating profit charts